Important information

Important dates

28/02/2018: Last date for team registration (Please note that most age classes fill up before registration deadline, so please register and confirm with payment as early as possible.)
28/02/2018: Deadline for rooming list, players list, travel info, team photo to be added in my team info page
12/04/2018: You will receive final invoice
20/04/2018: Deadline for final payment
15/05/2018: Match schedule is published


Registration

How many teams will participate?

Maximum 16 teams per age class. Please note that most age classes fill up before the registration deadline, so please register and confirm with payment as early as possible.

How do we register our team?

To register your team for the tournament, please fill out the online registration form. After submitting the online form you will receive the instructions how to pay the first payment. Instructions will be sent to your e-mail.

Barcelona Football Festival reserves the right not to accept teams in the tournament even if the first payment has been paid, in that case first payment will be returned.

What is the first payment?

To confirm your registration, we require a first payment of €600 per team. It includes team registration fee €199 + a deposit €401. Deposit will be deducted from the final payment.

What happens after we have paid the first payment?

After we have received the first payment, you will be able to log in to “My Team Info” page with your Team ID you received by e-mail.


“My Team Info” page

“My Team Info” is a page where you will manage your teams information. Please add all info as soon as possible:

add your team information
add hotel rooming list
add players list,
add travel dates and flight info
upload team photo for the tournament brochure

Also, you can order Camp Nou tickets; view/print your invoices etc.

Please note we will close the edit mode when we have issued you the final invoice (about 60 days before the tournament starts, after that, you can make changes only by e-mail.


Travel & transport

Which airport should we arrive at?

Barcelona (BCN) or Reus airport (REU). You will be met by our assistant in arrival area, who will take you to the bus.

Please note people arriving/departing on different dates/times from the group have to organise their own airport transfers.

The bus will take you directly to the tournament office or hotel depending on your arrival time. If you have any troubles finding the person please call: +34 932 808 062 or email: info@barcelonasummercup.com

What time does bus leave to the airport on departure day?

Bus leaves to airport 4h before your flight (Barcelona El Prat airport) or 3 hours before (Reus airport). Please note people arriving/departing on different dates/times from the group have to organise their own airport transfers.

Tournament buses to matches

Each team will have designated times, when the bus will pick them up from the hotel/resort, about 1h15 before your first match and take back to the hotel/resort (About 15 minutes after your last match). You will receive bus times about 1 week before the tournament starts.


Accommodation and meals

Hotel/resort

To be able to participate in the tournament, all the teams have to stay in the tournament hotel. Please note that hotel cannot take bookings directly from teams, all people must be booked in my team info page.

Hotel/resort check-in

Please bring passport or id card photocopy for each person, to speed up the check-in procedure in the hotel.

Meals

All the meals (breakfast, lunch, dinner) will be served in the hotel/resort buffet style, mineral water is included. All other drinks will be at extra cost. All teams will have lunch in the hotel/resort. If you have matches both in the morning and in the evening, the bus will take you to have lunch in the hotel.

Please advise the hotel reception if you are not planning to have lunch or dinner at the hotel on some days. Also, a hotel can provide packed lunch, if some reason team cannot have lunch in the hotel. It must be ordered on minimum 24 hours before-

Please don’t forget to pick up the packed lunch in the morning.

Hotel/resort rules and regulations

Hotel/resort rules and regulations must be strictly followed.

Guests shall behave appropriately and with discretion at all times, respectful of the hotel environment as well as other guests.

A curfew of 24:00 has been established for all guests under 18. This is in room/quiet time and is to ensure the health and safety of the younger members of the group and to allow appropriate operation of the hotel.

Please respect swimming pool hours and guidelines. All rules and times will be enforced to allow efficient operation of the hotel and for the comfort and safety of all guests.


Matches

All tournament matches will be played at a fantastic football venue with 8 full-size fields – four high-quality natural grass (one hybrid field) and four latest generation artificial grass fields.

It is strictly forbidden to use football shoes with metal studs!

Each team will play a minimum five (5) matches

All 11v11 matches with linesmen

Playing time: 11v11 – 2×20min, 7v7 – 2×12min.

11v11 minimum 14 players, maximum 25 players per team, 7v7 – minimum 10 players, maximum 16 players per team

Please bring your own balls for warm up!

Please bring 6-7 club pennants, to exchange before the matches.

Drinking water for the players will be provided for the matches. Please don’t waste water and make sure to throw the empty bottles to the trash bin.

Only the coaching staff (max 4 people per team) with tournament bracelet can be on the team bench during the matches.

Please be ready at the field 5 minutes before your match. Please make sure that all the players have tournament bracelets on. If the bracelet is lost or broken, you can ask new bracelet in the tournament office. Players have to show passport or id card to get a new bracelet. Players and coaches must wear the bracelet until end of the tournament. Please remember to have photo of your passport or id card also on your phone or carry passport or id photocopy with you!

Parents and fans are not allowed on the team benches or on the playing fields!

Please check that match result, goal scorers and cards are marked down correctly by the referee and sign the referee card after the match.

Match result will be updated on our website right after the match is finished.

Changing rooms will NOT be available for the teams. We recommend to change and shower in the hotel.



Payments and cancellation

What is the first payment?

To confirm your registration, we require the first payment of €600 per team. It includes team registration fee €199 + a deposit €401. Deposit will be deducted from the final payment.

What happens after we have paid the first payment?

After we have received the first payment, you will be able to log in to “My Team Info” page with your Team ID you received by e-mail.

When is the deadline for final payment?

You will receive a final invoice about 60 days before the tournament starts. The final invoice will be due 40 days before the tournament starts.

What happens if we cancel?

The first payment (€600) is non-refundable, so if you cancel your participation we cannot give you a refund.
Participation fees:

Cancellation 30 days before tournament – cancellation fee 0% of total cost per person.

Cancellation between 15-30 days before tournament – cancellation fee 50% of total cost per person.

Cancellation less than 15 days before tournament – cancellation fee 100% of total cost per person.


Insurance

All Clubs must have their players insured both on and off the field. Teams are reminded it is their responsibility to ensure players have their European Health Cards and private insurance details with them.

The tournament will not assume responsibility in case of theft or damage to property, injuries or other actions of the public authorities or organization transport due to strikes.

Clubs are responsible for the participants at the tournament as they are the ones who have registered stating that all the players are physically able for the event.

Tournament is not responsible for the damages that the participants cause to themselves or to other participants during the competition.